Supply, Delivery, Installation and Commissioning of a Financial Management System

TENDER SUMMARY
Issuer: 
Dawid Kruiper Municipality
Tender reference: 
TN072/2019
Sector: 
Financial Services
Closing Date: 
Friday, January 24, 2020 – 14:00
Issue Date: 
Friday, December 20, 2019 – 08:00
Region: 
Northern Cape
Meeting Compulsary: 
Yes
Meeting Date: 
Friday, January 10, 2020 – 12:00

TENDER DESCRIPTION

Supply, Delivery, Installation and Commissioning of a Financial Management System

Issuer: Dawid Kruiper Municipality

DAWID KRUIPER MUNICIPALITY

SPECIFICATION

SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF A FINANCIAL MANAGEMENT SYSTEM

1. SCOPE OF BID
Bids are invited for the supply, delivery, installation and commissioning of a Financial Management System as per specifications of this document to Dawid Kruiper Municipality.

2. CLOSING DATE AND COMPULSORY SITE MEETING
(The bid will be evaluated as two envelope bid. One envelope to contain the functionality of system and the second envelope will contain the price)

2.1. Sealed bids clearly marked “TN072/2019 : SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF A FINANCIAL MANAGEMENT SYSTEM: FUNCTIONALITY” must be placed in the Municipal tender Box before or at 14:00 on Friday, 24 January 2020 and will be opened directly thereafter in the Councillors Chambers at the Municipal Offices.

2.2. Sealed bids clearly marked “TN072/2019 : SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF A FINANCIAL MANAGEMENT SYSTEM: PRICING” must be placed in the Municipal tender Box before or at 14:00 on Friday, 24 January 2020 and will be opened directly thereafter in the Councillors Chambers at the Municipal Offices.

2.3. A compulsory site meeting will be held on 10 January 2020 at 12:00 in the Council Chambers at the Dawid Kruiper Municipality located in Mutual Street, Upington.

2.4. The site meeting commences strictly as indicated above and doors will be closed.

3. GENERAL REQUIREMENTS

3.1. This bid document as a whole, without any alteration, modification, deletion, editing or formatting of the documents content, must be completed and returned no later than the closing date and time to be evaluated. Any incomplete, altered, modified, edited or formatted document will not be considered.
3.2. The lowest or only bid will not necessarily be accepted.
3.3. Bids per fax or E- mail will also not be considered, only the original signed document will be accepted.
3.4. The following forms, Summary of items and bid price, MBD 1, MBD 4, MBD 6.1, MDB 7.2, MBD 8 and MBD 9, must be completed.
3.5. Bids will be evaluated in accordance with the applicable Preferential Point Scoring System as set out in the Councils Supply Chain Management Policy.
3.6. B-BBEE points would be allocated if: 3.6.1 A certified copy of the B-BBEE verification certificate. A verification certificate will only be accepted if the verification agency is accredited by South African National Accreditation System (SANAS) or

3.6.2 An original Sworn Affidavit is attached to the bid document.

TN072/2019 SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF A FINANCIAL MANAGEMENT SYSTEM
3.7 Bidders must be registered at National Treasury’s Central Suppliers Data Base (CSD) and proof must be submitted.
3.8 A copy of the tax clearance certificate issued and/or the document issued by SARS indicating the tax clearance PIN. Please note that it is the responsibility of the supplier to ensure that all tax related matters are in order daily.

4. COMPULSORY DOCUMENTATION

These documents must be attached to the bid form.

Bids not containing these documents will be deemed as incomplete.

(See appendix F)
4.1. A copy of the Municipal account not older than 3 months.
4.2. If the bidder is not liable for levies for municipal services, a Sworn Affidavit indicating reasons as to why a municipal account cannot be submitted and/or a Lease Agreement indicating such must be provided.

5. BID PRICING

5.1. Bidders are required to quote prices according to the price schedules and specifications.
5.2. Price(s) quoted must be valid for at least 150 (One hundred and fifty) days from bid closing date
5.3. Price(s) quoted must be firm and must be inclusive of VAT.
5.4. All prices must include delivery cost, accommodation and travel cost.

6. METHOD OF DELIVERY AND ADDRESS
Goods and services must be delivered as a whole.

Delivery must be made to Dawid Kruiper Municipality Head Office building Mutual Street Upington Northern Cape

http://dawidkruiper.ml/wp-content/uploads/2015/08/19.072-Financial-Syste.

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